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Executive Assistant
| Type: Industry: Location: Job Number: |
Permanent Property Management Halifax 1217 |
Our client, a reputable development firm, is currently seeking an Executive Assistant for their Halifax office. This is a permanent opportunity.
Reporting directly to the President and CEO, you will provide administrative support with responsibilities including preparing correspondence, arranging travel, scheduling meetings, tracking expenses and other projects as needed.
As the ideal candidate, you have completed a post-secondary education at the college or university level combined with experience working in a similar role. Familiarity working in a comparable industry would be considered an asset. With solid organizational skills and attention to detail, you are able to meet deadlines in a fast paced environment. A mature and professional individual with a flexible attitude, you have exceptional communication skills and enjoy taking initiative.
| Type: Industry: Location: Job Number: |
Contract Real Estate Halifax 1216 |
Our client, a real estate development firm, is seeking an Administrative Support person for their Halifax location. This is a contract opportunity.
As part of the administrative team, you will serve as the first point of contact for all inquiries. Your duties will include greeting clients, handling and directing incoming calls, distributing mail, organizing paperwork, entering invoices as well as other accounting support and general office duties as assigned.
As the ideal candidate, you have post-secondary education in the administrative field and at least one year relevant experience. You have a professional phone manner, excellent customer service skills and enjoy working in a client-focused environment. With an eagerness to learn, you are willing to take on new tasks and challenges. Experience in the industry is considered an asset.
| Type: Industry: Location: Job Number: |
Casual Contract Health Care Halifax 1215 |
Our client, a well-respected organization in the health care industry, is seeking an Administrative Clerk for their Halifax location. This is a casual contract position.
Working closely with the executive team, you will be responsible for assisting with proofreading, editing and formatting complex reports and documents.
As the ideal candidate, you have previous experience in a similar role. With excellent attention to detail and a professional attitude, you are flexible and work well independently. Advanced level Microsoft Word skills are required. POSITION FILLED.
| Type: Industry: Location: Job Number: |
Contract Publicly Traded Halifax 1213 |
Our client, a highly reputable publicly traded company, is seeking an Administrative Assistant for their Halifax location. This is a contract opportunity with potential for permanent.
Reporting directly to the Manager of Corporate Affairs and working collaboratively with other employees, you will be responsible for the provision of administrative duties in the corporate office including, but not limited to:
• Answering phones and forwarding calls
• Making travel arrangements and accommodations
• Handling and distributing incoming and outgoing mail as well as courier services
• Assisting with basic accounting functions such as accounts payable
• Completing various forms with a high attention to detail
• Maintaining cleanliness of the office and ordering office supplies as required
As the ideal candidate, you have completed post-secondary education at the college or university level combined with at least 3 years' experience working in a similar administrative role. With strong interpersonal skills and problem solving ability, you are open-minded and thrive in a fast-paced, team oriented environment. As a mature and reliable individual with a professional attitude, you have exceptional communication skills and enjoy taking initiative. You must be flexible and willing to work occasional overtime and carry a blackberry. POSITION FILLED.
| Type: Industry: Location: Job Number: |
Permanent Real Estate Bedford 1202 |
Our client, an established real estate company, is seeking an Office Administrator for their location in Bedford. This is a permanent position.
Reporting to the Realtors, you will be responsible for answering general inquiries, uploading information to the website, preparing correspondence, organizing and managing the electronic and paper filing system, liaising with the Newfoundland Office and all other administrative tasks as required.
As the ideal candidate, you have relevant post-secondary education coupled with 2-5 years hands on experience in a similar role. Possessing above average interpersonal skills, you are a confident communicator with the ability to take initiative and make decisions while working independently. Adept at multi-tasking, you take ownership of your work and efficiently get results. This is an exciting opportunity for the motivated and flexible individual who appreciates and welcomes new challenges. Advanced computer skills are required and prior experience working in real estate is considered an asset. POSITION FILLED.
| Type: Industry: Location: Job Number: |
Contract Manufacturing Halifax 10013 |
Are you a dynamic, efficient individual who thrives in a professional environment? Our client, a successful leader in the manufacturing industry, is seeking a Part-Time HR Administrator for their office in Halifax. This is a contract opportunity with potential for permanent.
Reporting to the Director of Finance, you will be responsible for the coordination and administration of office operations and human resource functions. Your duties will include:
• Preparing correspondence and responding to inquiries in a professional manner
• Making travel arrangements and scheduling meetings
• Recruitment coordination
• Benefit administration
• Accounting support including accounts payable, receivable and deposits
• Filing and document management
As the ideal candidate, you have completed a post-secondary education at the college or university level combined with 3 - 5 years' experience working in a similar environment. As a mature, enthusiastic individual, you are professional, enjoy working with people and have exceptional attention to detail. With solid organizational skills and a proactive approach, you are able to juggle multiple tasks in a fast paced environment. Above average correspondence and report writing skills are required.
| Type: Industry: Location: Job Number: |
Permanent Not-for-profit Dartmouth 1210 |
Our client, a well respected not-for-profit organization, is seeking a Casual Receptionist for their Dartmouth location. This is a permanent opportunity with approximately 2-4 shifts per month, along with covering employee vacation as needed.
Reporting to the Office Manager, your duties will include directing incoming phone calls on a multi-line system, maintaining information for the database and assisting with various projects.
As the ideal candidate, you have experience working in a similar administrative role and with solid organizational skills you have an excellent client service attitude. You have effective communication skills, enjoy working in a fast paced environment and are keen to be a valued member of a strong team. As the first point of contact in a busy office setting, you have the ability to adapt to various situations and can be flexible. POSITION FILLED.
Part-Time Administrative Coordinator
| Type: Industry: Location: Job Number: |
Contract Business Services Halifax 1209 |
Our client is seeking a Part-Time Administrative Coordinator for their head office in Halifax. This is a contract role with potential for permanent, full-time hours depending on business needs. If you are looking to play a key role in a fast-paced, growth-oriented environment, this could be the perfect career choice for you.
Reporting directly to the President and working collaboratively with the Senior Management team and other employees in several offices, you will be responsible for the provision of administrative duties in the office including, but not limited to:
• Providing support in such areas as administration, accounting (accounts payable and receivable) and human resources (offer letters, benefit administration and recruitment coordination)
• Assisting in the preparation of projects, documents and proposals
• Coordinating travel and accommodations for management and clients
• Maintaining cleanliness of the office
• Managing filing systems (paper and electronic)
• Keeping inventory of office supplies and replenishing as required
As the ideal candidate, you have post-secondary education in administration combined with at least 4 years of administrative experience in a fast-paced environment. You pride yourself on your exceptional organization and attention to detail, while managing multiple priorities and meeting strict deadlines. With above average correspondence and computer skills, you have the ability to prepare complex, highly accurate documents. Having the ability to deal with diverse personalities, you strive in a team oriented environment, exhibit a professional demeanour and are willing to roll up your sleeves. You are confident, work well independently and are able to make responsible decisions on your own. POSITION FILLED.
| Type: Industry: Location: Job Number: |
Contract Health Care Halifax 1199 |
Our client, a well-respected organization in the health care industry, is seeking a Data Entry Clerk for their Halifax location. This is a contract position.
As a part of the accounting team, you will be responsible for assisting with the verification and entry of accounts receivable, as well as other filing and clerical tasks as required.
As the ideal candidate, you have previous data entry experience. With excellent attention to detail and a positive attitude, you enjoy working efficiently and independently. Advanced level Excel skills are required. POSITION FILLED.
