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Administrative/Accounting Technician
| Type: Industry: Location: Job Number: |
Permanent Public Accounting Halifax 1113 |
Our client, a growing, local public accounting firm, is seeking an Administrative/Accounting Technician for their office in Halifax. This is a permanent position.
Working with the firm's Partners, you will be responsible for:
• Proofing the financial statements
• Bookkeeping for a variety of clients and e-filing
• Corresponding with clients
• Maintaining internal software systems and updating as needed
• General office administration
The Partners of this firm have created a very positive, unique and personal environment that values its employees, develops strong relationships with clients, promotes a team oriented, family work environment and provides an excellent work/life balance.
As the ideal candidate you have completed post-secondary education at the college or university level with a concentration in accounting, combined with a minimum of three years of related work experience. You combine excellent organizational and multi-tasking abilities with strong communication and interpersonal skills. With advanced technical skills, you have a keen interest in developing a professional, long-term relationship with the firm and its clients.
| Type: Industry: Location: Job Number: |
Contract Development Halifax 1112 |
Our client, a reputable development firm, is seeking an Administrative Assistant for their Halifax location. This is a contract opportunity.
Working with the General Manager, your duties will include a high volume of correspondence including typing, formatting and processing documents. You will also be responsible for entering accounts payable and accounts receivable information, filing, maintaining project files and providing support to the management team. Other projects, assignments and general office duties may be required.
As the ideal candidate, you have completed a post-secondary education at the college or level combined with experience working in a similar administrative role. Familiarity working in a comparable industry would be considered an asset. With solid organizational skills and attention to detail, you are able to meet tight deadlines in a fast paced environment. A mature and reliable individual with a flexible attitude, you have exceptional communication skills and enjoy taking initiative.
| Type: Industry: Location: Job Number: |
Contract Transportation Dartmouth 1111 |
Our client, a successful leader in the transportation industry, is seeking a Receptionist for their Dartmouth location. This is a contract opportunity.
As the successful candidate, you will serve as the first point of contact for all inquiries. Your duties will include greeting clients, handling and directing incoming calls, processing mail, data-entry as well as other general office duties as assigned.
As the ideal candidate, you have completed post-secondary education at the college level with a focus on administration combined with and at least one year relevant experience. You have a professional phone manner, excellent customer service skills and enjoy working in a client-focused environment.
| Type: Industry: Location: Job Number: |
Permanent Business Services Halifax 1110 |
Our client, a growing industry leader, is seeking an enthusiastic and capable individual for their Halifax location. This is a contract opportunity for approximately 4-6 weeks.
As the successful candidate, you will be responsible providing support to an Executive Director and management team. Your responsibilities may include preparing correspondence, arranging travel, scheduling meetings, tracking expenses and other projects as needed.
As the ideal candidate, you have completed a business administration program at the college level combined with at least five years of executive experience in a similar environment. With a positive, professional manner you have high attention to detail and strong initiative. Self-motivation allows you to thrive in a setting with minimal guidance, while your above average interpersonal skills allow you to communicate effectively with colleagues and external parties. Strong computer skills and knowledge of People Soft and Oracle software are required.
| Type: Industry: Location: Job Number: |
Contract Manufacturing Halifax 1108 |
Our client, manufacturing company, has a need for Receptionist for their Halifax location. This is a contract opportunity for 2 weeks in August.
As the successful candidate, you will serve as the first point of contact for all incoming calls and inquiries. Your duties will include handling and directing incoming calls, sorting mail, photocopying documents, filing, entering data, as well as other general office duties as assigned.
As the ideal candidate, you have at least one year customer service or reception experience. You have a professional phone manner and excellent customer service skills. With outstanding organizational skills, you have a keen eye for detail and exceptional interpersonal and communication skills. A sound knowledge of Microsoft Office and Simply Accounting is an asset.
This role will require the candidate to have access to transportation as the location is not accessible by public transit.
| Type: Industry: Location: Job Number: |
Permanent Real Estate Dartmouth 1099 |
Our client, a publicly traded multi-million dollar real estate investment and development company, is seeking an Office Administrator for their office in Dartmouth. This is a permanent opportunity.
Reporting directly to the Chief Operating Officer, you will be responsible for assisting in the following areas:
• Filing and document organization
• Coordinating meetings and managing schedules
• Typing and formatting documents such as letters, memos, meeting minutes
• Booking travel arrangements
• Other general administrative functions as required
As the ideal candidate, you have a university degree with a focus on business administration and a minimum of three to five years progressive experience. With a confident and mature attitude, you are very flexible and work well independently while appreciating a team-oriented work environment. Adept at multi-tasking, you take ownership of your work and efficiently get results. You have effective communication skills and are keen to be a valued member of a strong, growing team. POSITION FILLED.
| Type: Industry: Location: Job Number: |
Permanent Membership Organization Halifax 1106 |
Our client, a highly esteemed membership organization, is currently seeking an Executive Assistant for their Halifax office. This is a permanent opportunity.
As the successful candidate, you will provide administrative support to senior professionals and work closely with the staff and volunteer team.
Primary duties include:
• Creation and issuance of general and specific correspondence
• Preparation of reports and presentations
• Maintenance of electronic and hard copy filing systems
• Updates to electronic databases
• Organization and support of Council and Committee meetings
• Documentation of meetings by minutes or notes
• Planning, coordination and implementation of events
As the ideal candidate, you have at least five years of senior Executive Assistant experience and post-secondary education in office administration. You demonstrate the ability to prioritize tasks based on relative importance and urgency and have the proven ability to work with sensitive and confidential information. Organization and attention to detail are among your greatest strengths and you have a proven track record of working collaboratively within a team environment. As a self motivated individual with above average verbal and written communication skills, you are proficient in office procedures and electronic databases.
This position offers a salary commensurate with the role, benefits and a pension plan.
| Type: Industry: Location: Job Number: |
Contract Manufacturing Halifax 1105 |
Our client, manufacturing company, has an immediate need for Receptionist for their Halifax location. This is a contract opportunity.
As the successful candidate, you will serve as the first point of contact for all incoming calls and inquiries. Your duties will include greeting clients, handling and directing incoming calls, filing, entering data, as well as other general office duties as assigned.
As the ideal candidate, you have at least one year customer service, data entry or reception experience. You have a professional phone manner and excellent customer service skills. With outstanding organizational skills, you have a keen eye for detail and exceptional interpersonal and communication skills. A sound knowledge of Microsoft Office and office equipment is an asset.
| Type: Industry: Location: Job Number: |
Permanent Real Estate Dartmouth 1103 |
Our client, a quality Atlantic Canadian company in the real estate industry, is seeking an Property Administrator for their office located in Dartmouth. This is a permanent position.
Providing support to the Property Manager and Chief Operating Officer , you will be responsible for assisting in the preparation of annual budgets, processing all payables including coding invoices and weekly cheque runs, providing clerical assistance pertaining to all documentation and correspondence, collecting tenant receivables, preparing deposits, maintaining and updating the company database, along with front office/reception duties.
As the ideal candidate, you have post-secondary education at the university or college level combined with experience in a similar role. With solid organizational skills and strong attention to detail, you enjoy taking initiative and have an excellent attitude. You have effective communication skills and enjoy working in a team environment. Prior experience working in the property management industry would be considered an asset. POSITION FILLED.
| Type: Industry: Location: Job Number: |
Part-time, Contract Government Halifax 1078 |
Our client, an agency of the Province of Nova Scotia, is seeking an experienced Bilingual Receptionist for their Halifax location. This is a part-time, contract opportunity until the end of August for approximately 3 days per week with alternating weekends.
As the successful candidate, you will work on the main Information Desk and will act as the first point of contact for visitors. Responsibilities will include answering all inquiries, providing general information, managing reception and other clerical duties as needed.
As the ideal candidate, you have previous experience in a similar role. With a professional phone manner and excellent customer service skills, you enjoy working in a client-focused environment. You have outstanding organizational skills, a keen eye for detail and exceptional interpersonal and communication skills. French knowledge would be considered an asset. Strong computer skills are required.
| Type: Industry: Location: Job Number: |
Contract Business Solutions Dartmouth 1102 |
Our client, a business solutions provider, has an immediate need for a Data Entry Clerk for their Dartmouth location. This is a contract opportunity for approximately 6 months.
Working within the Finance Department, you will provide support to the billing team. This will include entering data into the internal operating system and maintaining existing information.
As the ideal candidate, you have previous data entry experience. With excellent attention to detail and a positive attitude, you enjoy working efficiently and independently. Advanced level Excel skills are required.
| Type: Industry: Location: Job Number: |
Contract Health Care Halifax 1089 |
Our client, a not-for-profit agency within the health care sector, is seeking an Administration Officer for their Halifax location. This is a contract position for approximately 9 months with potential for extension.
Reporting to the Executive Director, you will be responsible for the coordination and implementation of the administrative and financial functions of the organization. Your duties will include:
Operations:
• Preparing correspondence and ensuring project documents are updated
• Communicating with Board Members and external parties
• Assisting the Executive Director in the administration of overall operations of the Council
• Compiling and disseminates agendas and information related to functions of the Board (meetings, strategic planning and working Committees)
• Scheduling meetings, coordinating venues and equipment
• Ensuring office supplies are readily available
• Filing documents, taking minutes and maintaining records
• Participates in operational input to the strategic planning process of the Council
Financial:
• Performing daily, weekly and monthly accounting/financial functions to maintain accurate records and reports for Board and audit purposes
• Works with Executive Director in developing and monitoring operational budget, along with submitting and maintaining all financial contracts of the Council
• Providing accounting duties including accounts payable, accounts receivable, bank reconciliations, allocating expenses and payroll using Ceridan
As the ideal candidate, you have post-secondary education in the administrative field combined with related bookkeeping and general office experience in a similar environment. You have a professional attitude, excellent customer service skills, along with solid bookkeeping skills and thrive in a role that allows variety. With above average interpersonal skills, you are a very confident communicator with the ability to take initiative and make decisions while working independently. This is an exciting opportunity for the motivated and flexible individual who appreciates and welcomes new challenges. Familiarity with Simply Accounting is considered an asset. POSITION FILLED.
| Type: Industry: Location: Job Number: |
Permanent Not-for-profit Dartmouth 1050 |
Our client, a well respected not-for-profit organization, is seeking a Casual Receptionist for their Dartmouth location. This is a permanent opportunity with approximately 2-4 shifts per month, along with covering employee vacation as needed.
Reporting to the Office Manager, your duties will include directing incoming phone calls on a multi-line system, maintaining information for the database and assisting with various projects.
As the ideal candidate, you have experience working in a similar administrative role and with solid organizational skills you have an excellent client service attitude. You have effective communication skills, enjoy working in a fast paced environment and are keen to be a valued member of a strong team. As the first point of contact in a busy office setting, you have the ability to adapt to various situations and can be flexible.
| Type: Industry: Location: Job Number: |
Contract Government Halifax 1077 |
Our client, an agency of the Province of Nova Scotia, is seeking a Program Administrator for their location in Halifax. This is a contract position for approximately 4 months.
Reporting to the Director of Development, your responsibilities will include:
• Implement all marketing and communication for the organization
• Develop fundraising initiatives and raise the organization's public profile
• Supervise staff, volunteers and interns
• Provide input concerning budgets
• Prepare promotional material and manage the website
As the ideal candidate, you have completed an undergraduate degree combined with five years of related experience. You have a solid understanding of fundraising, event planning and marketing and have succeeded in developing and implementing programs. With exceptional interpersonal and communication skills, you enjoy building rapport with your peers. Working in a professional culture, you take ownership of your responsibilities to ensure that all staff have the resources they need to do their jobs efficiently.POSITION FILLED.
Administrative and Event Assistant
| Type: Industry: Location: Job Number: |
Contract Food and Beverage Bedford 1066 |
Our client, a reputable promoter of the food and beverage industry, is seeking an Administrative and Event Assistant for their Bedford location. This is a contract opportunity with potential for permanent.
Reporting to the Executive Director, your responsibilities will involve assistance with all administrative and accounting support functions.
Duties will include, but are not limited to:
• Coordinating travel arrangements and scheduling meetings;
• Maintaining the daily operations of the office including ordering supplies, distributing mail and responding to inquiries
• Assisting to plan, coordinate and schedule various events
• Implementing systems and procedures
• Managing accounts payable and receivable, along with bank reconciliations and credit collections
As the ideal candidate, you have completed post-secondary education at the college or university level, combined with related experience in a general office support position. With above average interpersonal skills, you are a mature, confident communicator with the ability to establish and build relationships. This is an exciting opportunity for the person who appreciates variety and welcomes new challenges. Familiarity with Quickbooks would be considered an asset. POSITION FILLED.
